functions

information

the perfect venue for your next event

Zamia Café has a range of menus from cocktail to buffet to set menus. The café is available for early morning breakfast functions or at night for corporate or private sundowner events, and can be set up to suit cocktail receptions of up to 120 or sit down menus for up to 60 guests.

The café only accepts function bookings between mid October and the end of March as the café is not suitable for cooler climate functions.

booking confirmation

Tentative bookings will be held for a period of 14 days, after which time the function space will be released. Confirmation of a booking by way of a deposit must be received within 14 days of the original booking being made. Zamia Café reserves the right to cancel the booking and reallocate the date if these requirements are not met.

deposit

A deposit is required from all parties. The amount will be determined at the time of the booking.

venue hire

The café is available after hours for “Sundowner Functions” Monday to Saturday (excluding Public Holidays). A fee of $500.00 applies to hire the café for 4 hours from 5.30pm to 9.30pm.
This fee covers:
- exclusive use of the café for the evening
- corkage for the evening
- wait staff for food service
- a designated bar area within the café (dressed with table clothes etc) .

cancellations

Cancellations must be notified in writing.

Deposits will not be refunded in full unless cancelled at least one month prior to the function date. Zamia Café reserves the right to deduct from the deposit, any expenses which may have been incurred.

In the event of the function being cancelled within one month of the event, a refund of 50 % of the deposit will be granted. If cancellation occurs less than 1 week prior to the function date, the amount will be determined by management.

Any costs incurred or cancellations charges for bookings made on your behalf by Zamia Café with a third party must be paid for by the client.

final numbers

Number of guests attending the function must be confirmed 7 days prior to the event. Final charges will be based on these numbers or actual attendance, whichever is greater.

menu selection

Please advise of final menu selections at least 7 days prior to your event. No food of any kind will be permitted into the café for consumption without prior consent from management.

BYO

Zamia Café is BYO alcohol venue. You are responsible for all your own beer, wine and spirits. We advise you to have the alcohol delivered early so it is chilled for your event. Zamia Café will supply all soft drinks, bottled waters and juices for which a tab is kept and settled at the completion of your function. (chilled filtered tap water is supplied free of charge to guests.) Glassware for the evening is the client’s responsibility. We are happy to assist in hiring of equipment if required.

payment

Full payment of the function shall be made 5 working days prior to the function with any additional costs being settled at the end of the function. Zamia Café accepts payment in cash or cheque. Unfortunately no credit card or EFTPOS facilities is available, however ATM facilities are available on site. Any credit that has been established and accepted by Zamia Café must be settled in full within 7 days of receipt of the invoice.

responsibility & damage

Zamia Café will not accept responsibility for damages to, or loss of merchandise left at the café, prior to, during or after the event. Clients will be responsible to ensure the orderly behavior of their guests, and Zamia Café reserves the right to intervene where it sees fit. The client assumes financial responsibility for any and all damages caused to any fittings, property or equipment during the function by the client, any of their guests or any other person attending the function. No open flames (tea lights included) are allowed. Please consult Zamia Café for further information. No confetti, smoke or dry ice machines are to be used within the venue. For sit down dinners it’s the client’s responsibility to provide a seating plan & place settings.

commencement & vacating the premises

As the café closes at 5.00pm, access for setup is from 5:30pm. We recommend a commencement time for most events from 6.00pm depending on setup requirements.

The client agrees to begin and end functions at the scheduled times. Please note functions must be concluded by 9.30pm. Failure to do so may entail additional hire fees.

security

Due to the isolated location of the venue, security can be hired to aid with supervision and security of guests and their cars. Security companies have guidelines depending on the number of guests and these must be adhered to.

In the above circumstances, Zamia Café will book Security staff from a reputable company at an approximate cost of $40/hour per guard for a minimum 5 hour call. The cost of which is the clients responsibility.

decorations, equipment, displays & signage

You are free to decorate the café as required for your event. No items of signage or decorations are to be pinned, nailed, screwed, stapled or glued to the walls, doors or any other surfaces of the café. Please note you are responsible for removing decorations from your event at the end of the evening. Failure to do so may result in extra charges for cleaning of the premises.

smoking

Zamia Café is a non smoking venue.
Smoking is only permitted on the external eastern and western decking. As we are in Kings Park, we request the guests to be considerate and use ashtrays when disposing of cigarettes.

pricing

Pricing for menus are subject to change at any given time. However upon receipt of deposit, prices are confirmed as quoted.

outdoor cinema

From the beginning of December through to the end of March each year, Kings Park runs the outdoor cinema in the Western Power Parkland.

The client is aware any function booked during the cinema season must be considerate with music or any entertainment so that it does not interfere with the cinema. The cinema closes at approx 10.00pm to 10.30pm after which the noise restrictions are no longer an issue.

equipment hire table cloths
square	$11.00	each
trestle	$13.00
napkins
linen napkins	$ 1.50	each
glassware
white wine glass	0.60	each
red wine glass	0.60
all purpose	0.60
glass breakages	$ 6.00	each

tables
trestle tables	$ 10.00	each

note
Prices are subject to change without notice. Any damages or loss to equipment hired will incur charges.